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 Office Administrator Job Description

Congregation Dorshei Emet, the Reconstructionist Synagogue of Montreal, is an egalitarian, progressive community where Jewish traditions are celebrated and innovation is welcomed.

Our Values Are: Progressive, Inclusive, Egalitarian, Commitment to acts of social justice (Jewish ethics in action), Solidarity with Israel and world Jewry, Respect for tradition. Please visit our website for more information: https://www.dorsheiemet.com/.

We are currently seeking an Office Administrator to join our dedicated team.

General Responsibilities

  • Welcoming and courteous front-line telephone and visitor reception
  • Direct interaction with various stakeholders, including the Board of Directors, Rabbi, office staff, committee chairs and members, volunteers, congregants, suppliers, agents and the general public
  • Administrative and office work support
  • Maintenance of synagogue website, database and email distribution lists

Daily Office Duties

  • Preparing, modifying and updating letters and forms
  • Organizing Board materials and liaising with committees
  • Ordering office supplies and managing printer and postage machine
  • Coordinating office volunteers
  • Assisting Rabbi with scheduling meetings and preparation of materials for classes and programs

            Memberships and Donations

  • Preparing membership renewal packages and related letters
  • Processing and tracking donations and acknowledgements
  • Producing and tracking High Holiday tickets and guest passes, name-tags and signs, Aliyot lists, calling lists etc..

  Deaths and Yahrzeits

  • Daily monitoring and cross-referencing of Paperman’s listings
  • Updating synagogue database, cemetery registry, burial rights certificates and foundation tracking
  • Weekly running of Yahrzeit reports and coordination with Yahrzeit Committee Chair for Yahrzeit calls and bimah announcements

Lifecycle and other Events

  • Tracking and processing all event and program registrations
  • Updating Master Calendar
  • Booking security guards
  • Scheduling meeting reminder emails to bnei mitzvah families
  • Assisting Rabbi with scheduling and paperwork for weddings and other lifecycle events
  • Coordinating deliveries of book sales
  • Creating bookplates, certificates and memorial plaques

 Skills and Experience

  • A minimum of 2 years of experience in an administrative assistant type role
  • Comfort with Microsoft Office 360 and Constant Contact software
  • Experience with database systems
  • Ability to maintain professional boundaries based on mutual respect and teamwork
  • Shows initiative
  • Results-oriented
  • Adaptable and flexible in terms of undertaking whichever tasks are required
  • Experience with a Jewish institution or as a community volunteer is an asset

Details

This is a full-time position with salary commensurate to experience, health benefits and honorary synagogue membership.

This position reports to the Executive Director but works closely with the Rabbi and other staff.

Only candidates invited for an interview will be contacted.

Please send your curriculum vitae to: executivedirector@dorshei-emet.org.  

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See our Facebook page for any job opportunities we may have available.

Our Facebook link is: www/facebook.com/dorsheiemet1

 

 

Thu, October 29 2020 11 Cheshvan 5781